Duties and Responsibilities
- Keep records of materials filed or removed, using logbooks or computers.
- Add new material to file records, and create new records as necessary.
- Gather materials to be filed from departments and employees.
- Track materials removed from files in order to ensure that borrowed files are returned.
- Gather materials to be filed from departments and employees.
- Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Modify and improve filing systems, or implement new filing systems.
- Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
Qualification
-Certificate in
Office administration, record keeping or related fields.
- K.C.S.E mean grade of atleast D+.
-Must have at least one year experience in similar position.
- He/she should have a certificate in computer packages.
-Should be very organized and good planner.
- Organizational skills or
management ability.
- Initiative and ability to operate independently.
- Must have good communication skills both verbal and written.
- Excellent interpersonal and customer service skills.
-Must be honest and ready to learn.